This is what our IBWR looks like
A sample document for roofing works, fictional data, in Polish (documents are prepared in Polish; the Plus plan adds an English or Ukrainian version). Every type of works gets the same layout: a title page with approval fields, nine sections in a fixed order, a risk assessment for every stage and a briefing sign-off sheet.
IBWR/2026/0042wersja 1.0str. 1/18
Instrukcja bezpiecznego wykonywania robót
Roboty dekarskie: wymiana pokrycia dachu płaskiego z obróbkami attyk
| Inwestycja | Rozbudowa hali magazynowej |
|---|---|
| Adres budowy | ul. Przykładowa 12, Wrocław |
| Wykonawca | Dekarz Przykład sp. z o.o. |
| Generalny wykonawca | GW Przykład S.A. |
| Okres robót | 16.11.2026 - 27.11.2026 |
| Plan BIOZ budowy | uwzględniony |
| Opracował | Zatwierdził | Nadzór | Akceptacja GW |
|---|---|---|---|
Projekt dokumentu przygotowany z użyciem systemu AI na podstawie danych wykonawcy; zweryfikowany i zatwierdzony przez wykonawcę.
Kontrola jakości28 punktów
What is in the document
The layout a site manager looks for: sections always in the same order, numbered with Roman numerals.
Show the document sections
Document details and change log, title page with approval fields, risk rating key
- I Dates and work organisation
- II Work area, access, danger zone, interfaces with other contractors
- III Weather conditions with numerical thresholds
- IV Sequence of works and risk assessment for every stage
- V Emergencies and evacuation
- VI Supervision and permits to work
- VII Equipment, machinery and UDT requirements
- VIII People, qualifications and briefing sign-off sheet
- IX Attachments to add
One risk scale throughout the document, a version log and a footer with the version number on every page. The Plus plan also includes a rescue plan for work at height or a permit to work, and a Ukrainian or English version (translation prepared with the help of AI).
Every stage has its own risk assessment
Excerpt from a sample IBWR for roofing works (parapet and rooflight flashings), translated into English. We assess risk on a 5 x 5 matrix - likelihood times severity - before and after control measures.
Show the risk assessment excerpt
| Hazard | Before | Controls | After | Who checks |
|---|---|---|---|---|
| Fall from the edge where a guardrail section is removed | H15 | One section removed at a time, max. 3 m. EN 361 harness and lanyard with EN 355 energy absorber attached to an EN 795 anchor point. The section goes back right after the flashing is done. | M5 | foreman |
| Falling through a rooflight | H15 | Load-bearing covers on rooflights. A cover is removed only while that rooflight is being worked on, with a harness on, and put back immediately. | M5 | foreman |
| Metal sheet falling from the roof onto people | H12 | Danger zone below the flashing section: 1/10 of the height, min. 6 m, fenced off and signed. Sheets taken to the edge one at a time, secured. Hard hat. | L4 | foreman |
| Electric shock from power tools | M10 | Site distribution board with residual current device, rubber-insulated cables. | M5 | foreman |
L 1-4 low M 5-10 medium, work under supervision H 12-25 high, work does not start until the risk is reduced
The example is illustrative. In your document the hazards, controls and supervisors come from your form data and our requirements library, and you check them against site conditions before signing.
The site manager reads an IBWR differently than you do
A general contractor (GC) will not let your crew on site without the instruction, and a generic template from the internet often comes back with comments. Typical reasons for rejection:
- vague phrases like "take care" instead of specifics for this site,
- copied regulations instead of instructions on what to do and who checks it,
- no dates, signatures, approvals or named supervisor,
- headcount and equipment that do not match reality,
- no UDT (Polish Office of Technical Inspection) requirements, inspections or qualifications,
- difficult tasks left out, obvious ones described at length,
- no translation for workers from abroad.
Before sending, we check every IBWR against a 28-point list built around general contractors' requirements. The check covers the completeness of the document and its consistency with your form data - it is not an opinion of an OHS specialist.
What do gaps in the paperwork cost?
Gaps in paperwork cost money. An example from health and safety requirements published by general contractors (October 2026): a PLN 500 penalty for each case of missing documentation or breach of the IBWR rules, and PLN 1,000 for no translation for foreign workers.
Source: penalty schedules in health and safety requirements for subcontractors that general contractors publish online. Rates differ between companies.
A document for your site
The form takes about 15 minutes; you get the Word draft the next working day.